Macros and Mail merge in ms word-computer world

Macros and Mail merge in ms word

Macros

Macro are advance features that can speed up editing or formatting you may perform often in a word document. They record sequences of menu selection that you choose so that a series of action can be completed in one step.

How to records a macro

1. To record a macro
2. Click the view tab on the ribbon 
3. Click macros
4. Click record macro
5. Enter a name(without space)
6. Click whether you want it assigned to a bottom (on the quick access toolbar) or the keyboard (a sequence of key )
7. To assign the macro a button on the quick access toolbar
8. Click button
9. Under the customize quick access toolbar , select the document for which you want the macro available.
10. Click the macro that you are recording
11. Click add
12. Click OK to begin recording the macro
13. Perform the action you want recorded in the macro
14. Click the macro
15. Click on stop recording macro
16. Running a macro 
17. To run a macro from the quick Access toolbar, Simply click on macro icon.

  Mail merge 

A mail merge method of taking data from a database and insert into document such as letter, mailing tables and name tags. It require two files one store the information(The variable data to be inserted) and other containing the information is same for every result of the mail merge . 

Mail merging is done in following steps

1. Creating a mail document
2. Creating a data source
3. Adding the merge field into main document 
4. Merging the data with the document